Primary Responsibilities…
• Reports to the Manager and is responsible for providing office management services to the Company, this includes maintaining office services and efficiency, supervising office staff such as Drivers and Office Attendants and maintaining office records.
• Receive and guide Company office guests and walk-in visitors.
• Receive and route incoming calls to the proper channel.
• Provide information to incoming queries up to his/her knowledge and span of information and channel inquires to the right channel professionally.
• Maintain registers (. calls received, staff personal calls, sales quires from information email & Company submissions).
• Maintain office records and keep track of incoming and outgoing documents and assist in mailing.
• Monitor and record long distance phone calls.
• Organize office procedures and documents and paperwork flow.
• Assist with the travel and other booking requirements for directors and staff.
• Produce and review supply requisitions and liaise with some suppliers, organizations and groups.
• Handle clerical and secretarial functions.
• Design and maintain filing systems as and when needed.
• Ensure his/her filing systems are maintained and up to date.
• Ensure protection and security of files and records.
• Maintain and replenish inventory of office supplies and stationary.
• Provide administrative support to the management.
• Coordinate and arrange meetings, including scheduling, reserving conference rooms, and other logistic as required and suitable.
• Take detailed minutes of meetings as and when needed.
• Undertake any other relevant duties as requested by the management.
Qualifications, Skills, Experience & Competencies…
Academic Qualifications…
• Vocational Degree in Secretarial field or in a similar field.
Knowledge…
• Familiar with business transactions and recordkeeping.
• Professional telephone handling knowledge.
• Excellent communication skills, both verbal and written.
• Organizational skills with the ability to devise efficient filing simple systems.
• Excellent typing skills.
Job Details
| Date Posted: | 2014-04-07 |
| Job Location: | Dubai, United Arab Emirates |
| Job Role: | Administration |
| Company Industry: | Real Estate |
| Monthly Salary: | US $3,000 |
| Joining Date: | 2014-05-15 |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Female |
| Degree: | Certification / diploma |
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Receptionist/Administrative Assistant - Zaya Real Estates Development LLC. job United Arab Emirates