jobs Finance Assistant - ACTED-Jordanie Regional
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description :jobs Finance Assistant - ACTED-Jordanie Regional
Job Purpose
The Finance Assistant – CCA unit is a key member of the finance team at capital level
The Finance Assistant is part of the Cash, Control and Accountancy sub-department with Finance Department in Capital. Under the direct supervision of the Senior Finance Controller – CCA unit, he/she is responsible of managing all cash related processes of Suppliers’ payment requests to the MTA or bank for all hubs in a close coordination with the Sr. Finance Controller.
Objectives
- Payments’ validation of procurement scenarios managed by capital & area.
- Accountancy.
- Archiving.
Auditors/Compliance Requests.
Duties and Responsibilities
1. Payments:
- Make adequate check on the supporting documents and ensure it is in line with ACTED threshold and procedure, in respect to the project duration and liquidation.
- Areas’ payment requests .
- Prepare the required documents to proceed with the payment through MTAs or bank transfer.
- Ensure maintaining the proof of payment.
- Prepare the MTA’s commission fees payment vouchers after proper crosscheck against the agreed fees mentioned in the agreement.
- Update the payment tracker and share it with the field on a daily basis.
2. Accounting:
- Record the entries of all processed payments in the associated bank books in respect to ACTED accountancy’s standards in order to be uploaded into the accounting software (SAGA).
- Maintain high accuracy of accounting codes and allocation.
- Ensure the monthly submission deadline is respected.
- Archiving:
- Add the payment voucher reference and the date as per SAGA
- Make sure to stamp the payment vouchers with PAID
- Label the folder, and submit it to the Finance Clerk for scanning and physical archiving
4. Audit:
- Validate the samples requested by the auditors/compliance across the accounting records before submission
- Proceed with the correction as requested
- Other tasks assigned by the line manager :
- When requested, assist in the communication with the MTAs
- When requested, assist in the monthly cash request preparation
- Any other task assigned by the line manager
Key Performance Indicators
- Timeline of processing payments
- Accuracy and deadline adherence in accountancy
- The monthly preparation of Archiving
- Number of samples provided to the auditors free of errors and respecting the deadline
The monthly preparation of MTAs’ fees
Job Details
| Posted Date: | 2024-07-16 |
| Job Location: | Jordan - Amman |
| Job Role: | Finance and Investment |
| Company Industry: | Non-profit Organization |
Preferred Candidate
| Career Level: | Entry Level |
| Nationality: | Jordan |
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