(USA-NJ-Franklin Lakes) Senior Administrative Assistant
* Manages the calendar of WW Vice President, Medical Affairs Uses good judgment and confidentiality in scheduling all meetings and other pertinent calendar events. Sends out appropriate meeting notification to attendees and coordinates arrangements as required. * Performs all administrative duties involving the typing and proofreading of all correspondence, answering telephones, and updating of selective documents, example: organization charts, etc. Prepares special presentations and projects as required.Opens, screens, and sorts all forms of correspondence. Handles/forwards/delegates routine requests obtained through mail, over the phone and via email. Acts as a representative to screen incoming calls and visitors, handling requests, situations as appropriate. * Keeps a log for all Blue Folders coming into and out of the Medical Affairs department. * Responsible for creating all Purchase Requisitions within the SAP System for Medical Affairs, Clinical and Lab needs for equipment, Instrument service contracts, and supplies. * C2C Lead for Medical Affairs; printing out reports as required. * Monitors the Sunshine Law Act Spreadsheet to ensure all fields are complete prior to submission to Corporate. * High volume ordering of clinical supplies and BD products from outside vendors and internal sources. * Responsible for on-boarding process for all new hires within Medical Affairs. * Responsible for scheduling interviews with candidates for open Medical Affairs positions and coordinating interview participation with WW VP, Director, Global Clinical Operations, Associate Director and ICL Alliance Manager. * Coordinates all travel plans for the WW VP. This includes flight arrangements, train reservations, hotel, rental car, chauffeur service, etc. Also makes the necessary arrangements for international travel including Visa applications and Passport upkeep, and any other information needed when traveling abroad (i.e., medical information). Prepares itineraries for travel and gathers all pertinent information necessary for the trip. * Enters all travel and business expenses for WW VP into the Concur Expense Reporting System, in accordance with Company policy and procedures, ensuring timelysubmission. Skills (include instrumentation or special equipment) * Proficient with Microsoft Office Applications such as Word, Excel, PowerPoint, and Visio as well as LotusNotes, and working knowledge of other software applications required for assisting the team (SAP, Sametime, etc.) * Strong interpersonal skills and strong verbal/written communication skills. * Ability to anticipate and act pro-actively. * Ability to project a highly professional attitude when engaging with external collaborators and consultants. * Ability to anticipate and resolve issues within disciplines and develop preventive measures. * Ability to effectively communicate within all levels of the organization.Ability to prioritize tasks and multi-task. Education/Degree High School Diploma required Licenses/Certificates None Experience (indicate a number of years) At Least 5 years progressive administrative assistance experience. Other abilities (include physical requirements if applicable) * Knowledge of company policies and procedures. * Must demonstrate initiative, good judgment, and ability to assume responsibilities, manage and work independently and as a team player. * Maintain personal computer skill levels compatible with current technology used within the Company. * Ability to anticipate and act pro-actively. *Job:* Administration & Support *Primary Location:* US-New Jersey-Franklin Lakes *Shift:* First Shift / Day Job *Req ID:* ADM100BN
(USA-NJ-Franklin Lakes) Senior Administrative Assistant
(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant from Jobs http://ift.tt/1dHzSlq
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* Manages the calendar of WW Vice President, Medical Affairs Uses good judgment and confidentiality in scheduling all meetings and other pertinent calendar events. Sends out appropriate meeting notification to attendees and coordinates arrangements as required. * Performs all administrative duties involving the typing and proofreading of all correspondence, answering telephones, and updating of selective documents, example: organization charts, etc. Prepares special presentations and projects as required.Opens, screens, and sorts all forms of correspondence. Handles/forwards/delegates routine requests obtained through mail, over the phone and via email. Acts as a representative to screen incoming calls and visitors, handling requests, situations as appropriate. * Keeps a log for all Blue Folders coming into and out of the Medical Affairs department. * Responsible for creating all Purchase Requisitions within the SAP System for Medical Affairs, Clinical and Lab needs for equipment, Instrument service contracts, and supplies. * C2C Lead for Medical Affairs; printing out reports as required. * Monitors the Sunshine Law Act Spreadsheet to ensure all fields are complete prior to submission to Corporate. * High volume ordering of clinical supplies and BD products from outside vendors and internal sources. * Responsible for on-boarding process for all new hires within Medical Affairs. * Responsible for scheduling interviews with candidates for open Medical Affairs positions and coordinating interview participation with WW VP, Director, Global Clinical Operations, Associate Director and ICL Alliance Manager. * Coordinates all travel plans for the WW VP. This includes flight arrangements, train reservations, hotel, rental car, chauffeur service, etc. Also makes the necessary arrangements for international travel including Visa applications and Passport upkeep, and any other information needed when traveling abroad (i.e., medical information). Prepares itineraries for travel and gathers all pertinent information necessary for the trip. * Enters all travel and business expenses for WW VP into the Concur Expense Reporting System, in accordance with Company policy and procedures, ensuring timelysubmission. Skills (include instrumentation or special equipment) * Proficient with Microsoft Office Applications such as Word, Excel, PowerPoint, and Visio as well as LotusNotes, and working knowledge of other software applications required for assisting the team (SAP, Sametime, etc.) * Strong interpersonal skills and strong verbal/written communication skills. * Ability to anticipate and act pro-actively. * Ability to project a highly professional attitude when engaging with external collaborators and consultants. * Ability to anticipate and resolve issues within disciplines and develop preventive measures. * Ability to effectively communicate within all levels of the organization.Ability to prioritize tasks and multi-task. Education/Degree High School Diploma required Licenses/Certificates None Experience (indicate a number of years) At Least 5 years progressive administrative assistance experience. Other abilities (include physical requirements if applicable) * Knowledge of company policies and procedures. * Must demonstrate initiative, good judgment, and ability to assume responsibilities, manage and work independently and as a team player. * Maintain personal computer skill levels compatible with current technology used within the Company. * Ability to anticipate and act pro-actively. *Job:* Administration & Support *Primary Location:* US-New Jersey-Franklin Lakes *Shift:* First Shift / Day Job *Req ID:* ADM100BN
(USA-NJ-Franklin Lakes) Senior Administrative Assistant
(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant,(USA-NJ-Franklin Lakes) Senior Administrative Assistant from Jobs http://ift.tt/1dHzSlq
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