jobs Administrative Assistant - Travel and Fleet - World Food Program - Other locations
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description :jobs Administrative Assistant - Travel and Fleet - World Food Program - Other locations
JOB PURPOSE
To support effective delivery and maintenance of client-focused, value-for-money-oriented quality administrative services in the areas of travel, fleet and vendor management.
KEY ACCOUNTABILITIES (not all-inclusive nor exhaustive):
- Act as a Travel Focal Point (TFP) and provide information to Travelers on all matters related to WFP official travel.
- Liaise with the Travel Agent and WFP Protocol Services Section on visa requirements, as required.
- Creates/modifies/completes Trip Documents on WINGS II or WeTravel for approval.
- Review DSA computations ensuring they match TA data.
- Review travel claims and supporting documentation for completeness, accuracy, reasonableness, validity, and conformity with the WFP Travel Manual, and refer any irregularities to management.
- Verify air ticket invoices and follow up with the Travel Agent on pending credit notes, refunds, and corrective actions (if any).
- Liaise with Travel Agent ensuring WFP gets the best service and price for all travels.
- Assist in generating quantitative reports for the Travel Section
- Monitor and respond to queries sent to the shared mailboxes and GSMT pertaining to travel and fleet.
- Raise the monthly MSLS on WeTravel in a timely and accurate manner.
- Maintain a full and updated set of records, trackers, and reports for auditing purposes and to enable informed decision-making based on accurate data.
- Support the Fleet Manager in the distribution of Drivers’ daily errands and maintain an updated tracker.
- Monitor Drivers’ overtime and verify the monthly overtime sheets under the overall supervision of the Fleet Manager.
- Perform other duties as required.
Job Details
| Posted Date: | 2023-10-08 |
| Job Location: | Egypt - Cairo |
| Job Role: | Administration |
| Company Industry: | Non-profit Organization |
Preferred Candidate
Freelance jobs Administrative Assistant - Travel and Fleet - World Food Program - Other locations, Administrative Assistant - Travel and Fleet - World Food Program - Other locations jobs, Administrative Assistant - Travel and Fleet - World Food Program - Other locations,jobs Administrative Assistant - Travel and Fleet - World Food Program - Other locations