jobs Administration Assistant - Future Pipe Industries
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description :jobs Administration Assistant - Future Pipe Industries
Reports to: Geo Market Manager
Category: FTE
Unit / Division / Department / Section: People & Culture
Location - Egypt
JOB PURPOSE
Provide effective administrative assistance to the Management and serve as a liaison to the management team, organize and coordinate executive outreach and external relations efforts and oversee special projects.
KEY ACCOUNTABILITIES
Provide direct support and administrative duties.
- Maintain appointment schedules and calendar, provide reminders when required.
- Meet and greet visitors / delegations / stakeholders / business partners and other senior level personnel.
- Organize and attend meetings, transcribe, and distribute the minutes.
- Create and maintain a system for organizing and storing both electronic and hardcopy documents.
- Handle and maintain confidential and sensitive information, data, and records.
- Coordinate documents for interacting with both internal and external executives, consultants, and assistants in preparation of meetings.
Communication
- Receive and screen calls and communications and determine which are priority matters and alert the Management.
- Communicate and handle incoming and outgoing electronic communications on behalf of the executive.
- Compose letters and correspondences.
- Ensure contacts are up to date.
Schedule and Events
- Manage diary and coordinate activities including scheduling of meetings and Tele Conferences
- Coordinate accommodation, travel, visa and entertainment arrangements and meetings participants.
- Arrange business lunches/dinners, and social activities, organizing logistics.
Span of Communication
- Internal: Executives
- External: N/A
Job relevant information (boundaries & decision-making authority)
- The jobholder is responsible for making decisions related to their direct scope of work.
Job Details
| Posted Date: | 2023-11-06 |
| Job Location: | Egypt - Cairo |
| Job Role: | Human Resources and Recruitment |
| Company Industry: | Manufacturing |
Preferred Candidate
| Career Level: | Entry Level |
| Degree: | Master's degree |
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